Manager of Professional Services Procurement and Contracts

Job Purpose and Summary

This position is responsible for performing and supervising advanced-level work associated with professional services procurement and contract administration for the Pennsylvania Turnpike Commission (PTC). Work involves the administration of confidential contract and procurement issues with significant coordination with internal/external customers that require a high degree of discretion. Work is performed with considerable independence but subject to review by a manager for conformance with established goals, objectives, and policies. Supervision is exercised over professional staff involved with professional services procurement and contract administration.

Essential Functions & Responsibilities

• Supervises, organizes, and plans Professional Services Procurement operations and staff functions including performance management, delegation of work assignments, and review of work product.
• Monitors and reviews professional services procurement and contract administration activities to ensure consistency and compliance with policy/procedures. 
• Develops, maintains, and recommends changes to professional services procurement procedures and controls to support the management of PTC consulting agreements.
• Provides advice, training, and guidance to staff regarding proper contracting and procurement procedures. Ensures all legal, regulatory, and procedural requirements are met.
• Develops, compiles, secures, and determines the appropriate use of Requests for Proposal/Information (RFP/RFI), Invitations to Qualify/Bid or other procurement format to facilitate development of sourcing strategy within Procurement Code guidelines.
• Supervises the consultant selection process. Prepares materials and maintains records in accordance with Professional Services Procurement Procedures. 
• Facilitates pre-proposal conferences and participates on evaluation committees to review proposals for contract recommendation.
• Conducts, or facilitates, the negotiation of prices, terms, conditions, and requirements. Prepares and ensures contracts and purchase orders are written accurately, consistently and include the proper terms/conditions. Secures all necessary approvals and signatures.
• Analyzes and maintains organizational records on contract usage and contractual obligations. Monitors expiration dates and expenditures. Advises and assists departments with contract issues (invoicing, audit resolutions, insurance, bonds, performance, etc.).
• Reviews and responds to internal/external customer inquiries concerning issues associated with contracting policies/procedures, project status and development. 
• Represents and leads the unit in organization-wide projects and efforts including, but not limited to, documenting retention schedules and records management. Monitors progress of projects and compiles status reports for the Commission and Executive Staff.  
• Uses situational awareness to anticipate and prevent accidents.
• Performs related duties as assigned.

Qualifications

• Nine (9) years of experience in strategic sourcing, purchasing, contract administration, supply-chain management, engineering, or business administration with at least one (1) of those years in a supervisory capacity; OR
• Five (5) years of experience in strategic sourcing, purchasing, contract administration, supply-chain management, engineering, or business administration with at least one (1) of those years in a supervisory capacity AND a bachelor’s degree in business administration, engineering, supply-chain management, public administration, or related field; OR
• One (1) year as a Senior Contracts and Procurement Specialist or Strategic Sourcing Supervisor at the PTC will be considered equivalent for the supervisory requirements.

Equivalent combination of education and/or experience may be accepted.

Competencies

Physical Demands and Work Environment

Position demands include frequent speaking, writing, and reading reports. Position requires frequent work at a computer utilizing business programs and PTC specific operating systems. Position requires occasional travel and/or fieldwork with exposure to roadway traffic. Occasionally works outside of normal business hours for assigned work assignments.

Office environment with low levels of noise, adequate lighting, and comfortable temperature. Field environment may include exposure to moderately adverse and undesirable conditions. Physical environment is generally safe, but safety equipment or precautions must be followed in field conditions. 

Disclaimer

The information provided in this job description has been designed to indicate the general nature and level of work performed by the incumbent(s) within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of the employee(s) assigned to this job. Management has the discretion to add or modify duties of the job and to designate other functions as essential at any time.