Procurement Analyst

Date: Nov 12, 2021

Location: Middletown, PA, US, 17057

Company: Pennsylvania Turnpike Commission

Posting Start Date:

November 16, 2021

Posting End Date:

November 30, 2021

Position Number:

80001106

Union:

Non-Union

FLSA Status:

Salaried Non Exempt

Department:

Finance & Administration

Salary Grade:

N-13

Salary Range:

$51,437.99 - $77,156.99

Employment Type:

Full Time

Building Location:

Central Office Building

Building Street:

700 S. Eisenhower Boulevard

Building City:

Middletown

Building State:

Pennsylvania (US-PA)

Building Zip Code:

17057

 

The Pennsylvania Turnpike Commission, opened on October 1, 1940, is known as “America’s First Superhighway”!  Our mission is to operate a safe, reliable, customer-valued toll road system that supports national mobility and commerce.  The PTC operates a 552-mile system used by 192 million vehicles a year.  Together, we are building the highway of the future.  

Job Purpose and Summary

This position is responsible for performing intermediate level work coordinating procurement activities for a variety of services and materials on behalf of the Pennsylvania Turnpike Commission (PTC). Work involves the administration of confidential contract and procurement issues which requires significant discretion. This position is responsible for determining how customer requests for purchases should be processed following state, federal and/or organizational guidelines. Completed work and performance are reviewed by a supervisor for soundness of reasoning, effectiveness and conformance with established policies and objectives.

Essential Functions & Responsibilities

  • Collaborates with other departments to provide advice, training and guidance regarding proper contracting and/or procurement procedures. Ensures all legal, regulatory and procedural requirements are met.  
  • Processes shopping carts for purchases and work orders. Expedites purchases. Analyzes, compiles and prepares bid/proposal requests. Utilizes the enterprise resource planning system (ERP) in accordance with policies and procedures. Appropriately handles change orders and necessary approval memorandums.
  • Analyzes and compiles information used in the preparation of bid requests and evaluates available options for sourcing off existing contracts, including statewide contracts or other cooperative agreements. Develops, compiles and secures Requests for Information or Quotation to facilitate development of sourcing strategy within Procurement Code guidelines. 
  • Assists in the administration of the proposed and awarded contracts and preparation of agreements. Resolves problems that arise (e.g. invoicing, contract extensions, interim audit resolutions, insurance, etc.).
  • Organizes and prioritizes work assignments conferring with vendors and department officials concerning needs, justifications, specifications and deadlines.
  • Solicits and analyzes bids/proposals for specification compliance. Prepares bid packages using the ERP system and other applications.
  • Facilitates pre-proposal or pre-bid conferences and public bid openings. Prepares and presents reports to provide information and identify purchasing requirements.
  • Creates bid tabulations and spreadsheets to perform a comparative analysis of bid proposals utilizing spreadsheets and other reporting tools. Recommends awards of both standard and complex purchases.
  • Cultivates strong customer service relationships with vendors and other departments. 
  • Liaisons with vendors to reconcile delivery and invoicing problems. Reviews and resolves inspection reports. Expedites purchases through oral/written follow-up to ensure delivery is within contracted timeframe. Informs the requesting locations of current order status.
  • Prepares and distributes fluctuating pricing data to PTC and contract vendors.
  • Prepares correspondence concerning quotations, bids, purchase orders and other office communications.
  • Uses situational awareness to anticipate and prevent accidents.
  • Performs related duties as assigned.

Qualifications

Education and Licenses

  • Bachelor’s degree in business administration, engineering, supply-chain management, public administration or related field. Equivalent combination of education and/or experience may be accepted.
  • Possession of a valid driver’s license. Must obtain and maintain a valid Pennsylvania driver’s license within six (6) months of employment.

 

Minimum Experience

Three (3) years of experience in strategic sourcing, purchasing, contract administration, supply-chain management, engineering or business administration capacity. Equivalent combination of education and/or experience may be accepted.

Competencies

Customer Service
Problem Solving/Analysis
Critical Thinking
Decision Making and Independent Judgment
Communication Proficiency
Mathematical Understanding
Analytical Thinking
Flexibility
Attention to Detail
Technical Capacity

Physical Demands and Work Environment

PHYSICAL DEMANDS

Position demands include frequent speaking, writing and reading reports. Position requires frequent work at a computer utilizing business programs and PTC specific operating systems. Position requires occasional travel and/or fieldwork with exposure to roadway traffic. Occasionally works outside of normal business hours for assigned work assignments.

 

WORK ENVIRONMENT

Office environment with low levels of noise, adequate lighting and comfortable temperature. Field environment may include exposure to moderately adverse and undesirable conditions. Physical environment is generally safe, but safety equipment or precautions must be followed in field conditions.  

Disclaimer

The information provided in this job description has been designed to indicate the general nature and level of work performed by the incumbent(s) within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of the employee(s) assigned to this job. Management has the discretion to add or modify duties of the job and to designate other functions as essential at any time.

The Pennsylvania Turnpike Commission is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. If you need assistance or an accommodation due to a disability, you may contact the Human Resources Department by calling 717-831-7378.


Nearest Major Market: Harrisburg