Property Management Coordinator

Job Purpose and Summary

This position is responsible for the management of surplus properties owned by the Pennsylvania Turnpike Commission (PTC) including land use/development and leasing/selling of those properties/rights. Work involves interacting with a broad range of internal and external professionals to promote the growth of the PTC’s real estate and infrastructure assets, which the department has been designated to manage. Work is performed with independence and reviewed by the department head for attainment of program goals and overall customer satisfaction. 

Essential Functions & Responsibilities

• Administers, develops and implements policies, methods and techniques regarding land use and development of surplus property. This includes leasing PTC surplus assets for telecommunication, commercial, residential, agricultural, and gas/oil rights to promote and generate non-toll revenue. 
• Manages land use projects and coordinates with other departments and local governmental agencies. Researches, prepares and presents proposals for new projects and developments affecting property management or land development. Prepares requests for proposals (RFPs) for land development, lease or disposition. Communicates project status with appropriate staff.
• Administers leasing programs for surplus property. Coordinates with attorneys to negotiate agreements with cellular companies, tower leasing companies, land developers, landowners and other potential lessees of PTC property and structures. Coordinates with engineers, consultants and contractors to ensure proper installation of cell towers and related equipment.
• Develops and maintains an inventory of surplus property and assets. 
• Researches internal and external property records, tax maps, local ordinances, and regulations. Coordinates with real estate appraisers to accurately appraise real estate assets for the possible sale or lease of the assets. 
• Participates in the negotiation and preparation of sale agreements, license and easement agreements, and other pertinent real estate documents. Drafts deeds and legal descriptions as needed. 
• Monitors lease/license agreements. Reviews with internal staff and outside consultants to ensure compliance and to assist in finding tenants for surplus property.
• Interacts with tenants to develop good landlord/tenant relationships. Inspects premises, responds to problems and secures payments. 
• Receives and reviews land use requests and other requests for use of PTC property. Researches and evaluates plans, specifications, reports, and land studies prepared by external parties. Prepares correspondence and attends project meetings as necessary.  Communicates with involved parties regarding the details of the request.
• Coordinates with consulting forester to ensure proper forest management techniques are implemented. Makes recommendations to enter into agricultural leases, when appropriate, to ensure compliance with conservation plans. 
• Researches encroachments on PTC property and works with PTC attorneys to resolve.
• Uses situational awareness to anticipate and prevent accidents.
• Performs related duties as assigned.

Qualifications

• Nine (9) years of experience in civil engineering, surveying, real estate; zoning, or land use planning with an emphasis in real estate development;
  OR
• Five (5) years of experience in civil engineering, surveying, real estate; zoning, or land use planning with an emphasis in real estate development AND a bachelor’s degree in civil engineering, surveying, real estate, or land use planning.
  Equivalent combination of education and/or experience may be accepted.
• Possession of a real estate license is preferred.
• Possession of a valid driver’s license. Must obtain and maintain a valid Pennsylvania driver’s license within six (6) months of employment.

Competencies

Physical Demands and Work Environment

Position demands include frequent speaking, writing and reading reports. Position requires frequent work at a computer utilizing business programs and PTC specific operating systems. Position requires frequent travel and/or fieldwork with exposure to roadway traffic. Occasionally works outside of normal business hours for assigned work assignments.

Office environment with low levels of noise, adequate lighting and comfortable temperature. Field environment may include exposure to moderately adverse and undesirable conditions. Physical environment is generally safe, but safety equipment or precautions must be followed in field conditions.  

Disclaimer

The information provided in this job description has been designed to indicate the general nature and level of work performed by the incumbent(s) within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of the employee(s) assigned to this job. Management has the discretion to add or modify duties of the job and to designate other functions as essential at any time.